How to transform your Construction Operations with Office 365


We have helped our clients in the construction industry to transform business operations using the tools in the Office 365 platform.

On a construction site, you’d hardly find any employees working on their desks. They would be seen mobile on the sites. Be it a supervisor or a foreman, each employee requires accurate information from the office. To make quick decisions, they need the ability to refer to files and data associated with their projects.

vTech Solution, Inc. is committed to helping our clients with their digital transformation journey. The construction industry needs to buckle up in implementing advanced technologies. It could help in enhancing productivity and operational efficiency through collaboration, business process automation, and project management.

Empower your employees with optimized operations and minimal inefficiency. Ready for Office 365?

As companies hire younger staff, they would expect advanced digital tools and capabilities.

How Office 365 tools can transform construction operations:

1. Allow accessibility of critical information from anywhere –

In the presence of a well-thought approach, on-site and remote employees can easily access information from a phone or a laptop/tablet. All project-related data such as CAD files, design specifications, contract details, and construction schedules can be viewed via Microsoft Teams, SharePoint, or OneDrive installed on your phone or laptop.

Also, when it becomes tedious to track the latest versions of documents and track the progress of on-site and remote operations, online access to files on OneDrive and SharePoint becomes handy!

Avail of all the documents and get your job done!

2. Optimize business processes with automation –

To curb the burning issue of job delays, technology can transform operations and save time by optimizing business processes via automation. A shift from manual processes usually involving paperwork to effective digital document management in a secured environment can up the game of the construction operations!

It is not just limited to project operations; even other departments can reap the fruits. HR can automate employee expenses, reviews, leave tracking. The legal department can secure documentation for faster claims response. Automation from Microsoft Flow Workflows and PowerApps forms are available to the desktop, laptops, or mobile phones.

In order to reduce manual processes and errors, checks can be automated on the data such as timesheets. Automating checks help reduce time and labor to manage and also identify inaccuracies. Even the monitoring of the worksite can be automated. Workflows can be set up to notify management about on-site issues.

3. Streamline internal communications

During the age of remote work, it is critical to have a proper flow of communication to share important information and strengthen your company culture by bringing the team together virtually. Especially when you have a younger workforce, this type of communication is a must.

Through SharePoint intranet, it is easy to access and share information and documents, irrespective of the location of the employee.

And, guess what? As all Office 356 applications sync, if an employee is editing a document on any of the applications, the edits are made in real-time, and colleagues can collaborate via chat within the document directly. With Microsoft Teams, you can –

  • With SharePoint, you can access files, meeting notes, dashboards, and progress reports
  • Search chat activities to verify shared information
  • Watch video channels via Stream for safety training

4. Facilitate efficient and secure collaboration –

Microsoft Teams and Project enable effective project management and collaboration. These tools help your internal team to work in synergy in a secured environment. The Office 365 tools also allow to effectively resource projects, manage timelines, and track progress.

5. Empower better, data-driven decisions –

A reporting tool, Power BI, helps to build dashboards that reflect the KPIs and then improve operations. Dashboards can present gross revenue, profit, and present financials in real-time.

This tool has helped construction companies to configure and retrieve valuable data insights which the management team can use to make business decisions.

6. Save time –

In a construction company, you can see a lot of paper-based documentation is produced. With Office 365 tools, you can create a well-organized document repository, employees are able to access the documents based on their categories, related to the project, supply chain, vendors, etc. With defined search capabilities, a lot of time is saved in looking for documents.

vTech has successfully implemented the Microsoft 365 tools for several construction companies. And let’s talk if you’d like to have a quick chat to see how we can help you as well!

7. Organize training for employees –

The dashboard enables the managers to easily train on-site and remote employees on one application interface where they can access every information required for the job. The interface can be customized to suit your business needs. Microsoft Office 365 provides several resources to help support the transition.

Office 365 enables construction employees to train employees who usually make efforts to learn new technology. Office 365 is also accessed online, enhancing the productivity of mobile employees.

With Microsoft Stream, you can review recorded meetings, reference videos, and channels. You can also share safety training videos.

Is your team ready to adopt Office 365?

Yes, vTech Solution, Inc can customize Office 365 according to your business needs and the construction industry’s demands for easy-to-use and mobile technology. Gauging the right time for your firm to take the first step can be difficult. Our experts can tell you more about the Office 365 implementation.